Privacy Policy
Effective date: [22 October 2025]
1) Controller and legal responsibility
This website (www.matchontea.com) is operated and legally represented by:
Soufyan Essoubai Chikh
Bahnhofstraße 27
52064 Aachen
Germany
Email: soufyess@gmail.com
Soufyan Essoubai Chikh is the data controller (Verantwortlicher) within the meaning of the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).
The brand “MatchOn Tea” is currently in the process of company formation (in Gründung) in Germany. Until the company registration is complete, all legal responsibility for this website and its content lies personally with Soufyan Essoubai Chikh.
2) Scope
This Privacy Policy explains how your personal data is processed when you visit the website www.matchontea.com, contact us, place an order, subscribe to a newsletter, or otherwise interact with MatchOn Tea.
3) Categories of data processed
We may process the following categories of personal data:
Device and technical data: IP address, browser type/version, time zone, referrer URLs, and cookie identifiers.
Contact and order data: name, address, email, telephone number, order contents, payment details (only via payment provider).
Communication data: messages sent via forms or email.
Newsletter data: email, consent timestamp (double opt-in).
4) Legal bases for processing (Art. 6 GDPR)
We process personal data only when one of the following applies:
Art. 6(1)(b) GDPR – Performance of a contract or pre-contractual steps.
Art. 6(1)(a) GDPR – Consent (e.g. newsletter, analytics cookies).
Art. 6(1)(c) GDPR – Legal obligation (e.g. invoicing, tax).
Art. 6(1)(f) GDPR – Legitimate interests (website security, fraud prevention, analytics).
You may withdraw consent at any time (see Section 10).
5) Cookies and analytics (TTDSG)
We use cookies to operate and secure our website. Non-essential cookies (e.g., analytics, marketing) require your prior consent under §25 TTDSG. You can adjust or withdraw consent anytime via the “Cookie settings” link.
6) Purpose of processing
To display and operate the website.
To process inquiries and orders.
To send newsletters if you have subscribed.
To maintain security and detect abuse.
To meet our legal obligations (bookkeeping, tax).
7) Data recipients
We may share data with service providers bound by data processing agreements:
Hosting provider: Hostinger International Ltd. (server within EU/EEA).
Payment providers: only when processing your order.
Email provider: for contact forms and newsletter dispatch.
We ensure all partners comply with Art. 28 GDPR and process data only on our behalf.
8) Newsletter (Double Opt-In)
If you subscribe, we will send a confirmation email to verify your consent (double opt-in).
You can unsubscribe anytime using the link in each email or by contacting us.
Legal basis: Art. 6(1)(a) GDPR.
9) International data transfers
If any service provider processes data outside the EU/EEA, we ensure compliance through the EU Standard Contractual Clauses (SCCs) and additional safeguards.
10) Data retention
We retain personal data only as long as necessary for the purposes described:
Contractual and accounting data: up to 10 years (per German tax law).
Newsletter data: until consent is withdrawn.
Technical logs: deleted after a short period (typically 30 days).
11) Your rights under GDPR
You have the right to:
Access your data (Art. 15)
Rectify inaccuracies (Art. 16)
Erase data (Art. 17)
Restrict processing (Art. 18)
Portability (Art. 20)
Object to processing (Art. 21)
Withdraw consent anytime (Art. 7(3))
To exercise any of these rights, contact us at soufyess@gmail.com.
You also have the right to lodge a complaint with your local authority, in particular:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen (LDI NRW),
Kavalleriestraße 2–4, 40213 Düsseldorf, Germany.
12) Information security
We implement appropriate technical and organizational measures to secure your data against unauthorized access, loss, or disclosure. However, no online system can guarantee absolute security.
13) Links to external websites
Our website may link to other websites we do not control. We are not responsible for their privacy practices. Please read their privacy policies.
14) Legal disclosure
We may disclose personal data when required by law or when necessary to protect our legal rights or the safety of others.
15) Updates
We may update this Privacy Policy to reflect legal or operational changes. The latest version is always available on this page.
⚖️ Legal Notice / Impressum (required in Germany)
Responsible for content (§ 5 TMG):
Soufyan Essoubai Chikh
Bahnhofstraße 27, 52064 Aachen, Germany
Email: soufyess@gmail.com
Business status: MatchOn Tea is currently in the process of formation (Unternehmensgründung) in Germany.
Until registration is completed, all commercial and legal responsibility for this website lies with Soufyan Essoubai Chikh personally.
